Researchers must have a valid registration from the VBP and DEA in order to purchase Controlled Substances (CS) for research (See Application).
Registrants may only purchase CS in the Schedules identified specifically on the DEA Registration (Schedules II – V) and VBP Registration (Schedules II – VI). Schedule II requires DEA Form 222.
1. Identify an approved veterinary pharmaceutical supply vendor. All vendors must be registered and approved by UVA Finance/Procurement and Supplier Diversity and are subject to UVA Terms & Conditions as outlined by UVA Finance.)
2. Each Registrant must establish an account with one or more veterinary pharmaceutical supply vendors.
The general process for creating an account involves accurately completing the required forms, providing copies of the DEA and VBP registrations, and submitting the forms to the sales representative (or online submission as applicable). Upon approval, the Registrant will receive an account number and online web-access to the vendor’s online catalogue and pricing.
Largest national veterinary pharmaceutical supply vendors include*:
CLICK ON THE VENDOR NAME ABOVE for vendor-specific instructions for creating an account, completing required documents, and contact information.
*It is acceptable to have more than one supplier for controlled substances and veterinary medical supplies. Covetrus, Patterson Veterinary, and MWI are all veterinary pharmaceutical supply vendors. This should not be misconstrued as an endorsement for any particular vendor.
3. Place order
Determine vendor pricing for each item:
- Use the vendor-specific online catalogue to determine the item number, University pricing, and unit of measure for each item for purchase.
- Within the vendor online catalogue, place items for purchase within the shopping cart. Shipping costs, gas surcharges, and/or hazardous substance handling fees will be visible in the vendor’s shopping cart online where applicable. DO NOT SUBMIT the cart for purchase.
Create a Purchase Order (PO) within the UVA Workday Finance/UVA Marketplace
- A non-catalogue item form must be used for each item for purchase. Use the item number, unit, and cost obtained from the vendor’s online catalogue.
- Obtain approval and generate PO number.
Submit Order (three methods of submission, contact vendor for preferred method)
- Enter the vendor-specific online catalogue and locate the cart containing the items of interest. Using the UVA PO, enter the PO number and follow the instructions on the screen. The PO must also be provided to the vendor.
- Email the PO to the vendor representative and the representative submits the order.
- THIS METHOD IS NOT CURRENTLY AVAILABLE: Workday Financials/UVA Marketplace submits the PO to the vendor.
Purchasing Schedule II Controlled Substances:
- DEA Form 222 is unique to each Registrant.
- The Registrant must place request to the DEA for ordering DEA Form 222. Instructions for ordering DEA Form 222 can be found here.
- DEA Form 222 must be maintained separately from all other records and must be locked.
- A limited Power of Attorney (POA) must be used if the Registrant plans to give another individual signatory authority to sign Form 222 and obtain Schedule II CS on their behalf. A copy of the POA must be on file with the vendor prior to placing an order for Schedule II substances.