About ResearchUVA Powered by Huron

TIMELINE as of June 2, 2022

This timeline is a working document.

Please note – All deadlines refer to 5:00 PM Eastern Daylight Time

See Also FST Key Dates and other FST Cutover Resources

Timeline

 

 

April 25th ResearchUVA PBH “Soft Launch”

What do I do in ResearchUVA PBH vs Legacy ResearchUVA?

Crosswalk_Proposals

Crosswalk_Awards

Crosswalk_NFA

What is ResearchUVA Powered by Huron?

The University of Virginia has embarked on an effort to replace its homegrown research administration system, ResearchUVA, with the industry standard Software as a Service (SaaS) Huron Grants and Agreements. The system will be known as ResearchUVA Powered by Huron (ResearchUVA PBH[BB2] ) and will launch in late April 2022. The ResearchUVA Powered by Huron project is sponsored by the Office of the Vice President for Research, and UVA stakeholders have been engaged since the project’s inception.

ResearchUVA PBH allows for full electronic proposal routing, in-system budget development, notifications; and supports system-to-system (S2S) submission to Grants.gov (including Grants.gov validation). The S2S functionality eliminates the need for a separate Workspace or ASSIST submission in most cases. ResearchUVA PBH also allows for the management of awards, award modifications, and contracts/agreements with workflow and functionality that replaces the forms and much of the email correspondence currently used with the legacy ResearchUVA system.

ResearchUVA PBH will also provide significantly more transparency into the status of proposals, awards, contracts/agreements, and outgoing subawards.

The ResearchUVA PBH project reflects extensive input from across the University of Virginia research administration community that led to the selection of Huron's Grants and Agreements to replace the legacy ResearchUVA system. UVA stakeholders have been involved with the selection and implementation efforts since their inception. Learn more about the implementation [this will include a link to the project governance sub-page].

The implementation go-live date is currently scheduled for  April 2022. View the project timeline.

Research UVA Powered by Huron Project Governance

The ResearchUVA Powered by Huron project reflects extensive input from across the University of Virginia sponsored programs community that led to the selection of Huron's Grants and Agreements modules to replace the legacy ResearchUVA system. UVA stakeholders have been involved with the implementation effort since its inception. See below for the implementation project governance structure.

Project Governance

projectGovernance

Project Champions

ProjectChampions

Governance Roles & Responsibilities  

Group

Responsibilities

Steering Committee / Project Sponsors
  • Provides overall program/project direction
  • Ensures that decisions reflect institution priorities
  • Approves allocations of time, resources, and budget
  • Advocates for policy and institutional change
  • Manages escalation of issues

Project Champions
  • Participate in Champion meetings to provide feedback on system requirements and configuration
  • Makes decisions related to future state business process changes
  • Act as key influencers and advocates to spread the word about the new system

Grants/Agreements Core Team
  • Participates in Onboarding exercises, requirements-gathering sessions
  • Makes decisions related to system configuration
  • Provides timely communication and support to end users of the system

Huron Leadership
  • Serves as institution sponsor level contact
  • Handles project quality assurance and risk mitigation.
  • Works to address issues impacting the successfully delivery of Huron’s services

Project Management
  • Enables project teams to be decision-makers
  • Escalates risks and proposed changes in scope to Project Sponsors
  • Drive project activities, ensuring adherence to project budget and timeline