Procedure Area: Vice President for Research
Latest Revision: August 28, 2023
Responsible or Contact Office: Office of Sponsored Programs
Owner: Office of Sponsored Programs
Roles & Responsibilities
- The Principal Investigator/Project Director:
The Principal Investigator is responsible for authorizing the request for Award changes.
- Grant Manager, Grant Financial Analyst, Grant Account Certifier:
Administrators are responsible for assisting PIs in reviewing budgets, tracking the progress of technical work and submitting requests for changes to grants and contracts via ResearchUVA Award Modification Requests (AMR) with supporting documentation, when necessary.
- Office of Sponsored Programs (OSP):
OSP is responsible for reviewing the AMR for completeness, including ensuring all requests are in compliance with Sponsor and Institutional policies.
Purpose
Per the guidelines in Office of Management and Budget Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (2CFR 200, Uniform Guidance), UVA is required to provide reasonable assurance that federal awards are managed in compliance with federal statutes, regulations and the terms and conditions of the federal award. Any revisions to budget and program plans may require institutional and/or sponsor approval. In accordance with 2CFR200.308, awardees are required to report deviations from budget or project scope or objective and request prior approvals from Federal awarding agencies for budget and program plan revisions.
This procedure documents the process for requesting changes in budget or program plans of a sponsored award which may require sponsor and/or institutional approval. These requests include changes in period of performance extension requests, re-budgeting, PI transfers, changes to key person, transfer of funds from restricted categories, amendments for subawards, etc.
Procedure Steps
- Departmental research administrators enter Award Modification Request (AMR) in Research UVA.
- Departmental research administrators gather PI and School approvals on the AMR and assign the action to the Pre-Award Specialist.
- The Pre-Award Specialist reviews and processes the request in ResearchUVA and in the financial system, notifying the department and others.
Procedure: 8-13
Effective: July 1, 2002, revised: August 27, 2018, revised: August 28, 2023